How accurate is your invoice data extraction?

Our AI achieves 99.9% accuracy using advanced OCR and validation. This is significantly higher than manual data entry (typical accuracy: 96-98%) and eliminates costly typos in financial data. For complex documents, our confidence scoring system flags fields that may need human review.

Is my invoice data encrypted?

Yes. All extracted data is encrypted with AES-256-GCM (bank-grade encryption) before storage. Additionally, original files are never stored — they're processed and deleted immediately for maximum security. This dual-layer approach minimizes data breach risk.

Can I upload multiple invoices at once?

Yes! Our batch upload feature allows you to process 100+ documents simultaneously. The system includes smart recovery, so your progress is saved even if you close your browser. This is 70% faster than sequential uploads and perfect for month-end invoice processing.

What file formats do you support?

We support PDF, JPEG, PNG, TIFF, Excel (.xlsx), and Word (.docx). Our OCR works on scanned documents, photos from mobile devices, and digital files. Maximum file size: 20MB per file. Multi-page PDFs are fully supported with automatic page detection.

Is there a free trial?

Yes! We offer a 14-day free trial with no credit card required. You get full access to all features including batch upload, AI normalization, PII redaction, and API access. Cancel anytime during the trial with no charges. After the trial, choose from our flexible pricing plans starting at $29/month.

Best Invoice OCR Software 2025: 10 Tools Tested & Ranked

TOP PICKS

Best Overall: Quixyl – 99.9% accuracy, $49/mo, best for SMBs
Best for Enterprise: Rossum – Custom pricing, advanced workflows
Best Budget: Adobe Acrobat – $15/mo, basic extraction only

Testing Methodology

We tested each tool with 50 real invoices: 20 digital PDFs, 20 scanned documents (300 DPI), and 10 low-quality scans (150 DPI). We measured:

Accuracy: Field extraction correctness (invoice #, date, total, line items)
Speed: Average processing time per invoice
Usability: Setup complexity, UI/UX, learning curve
ROI: Cost vs time saved calculation

Comparison Table

Tool	Accuracy	Speed	Price	Best For
1. Quixyl	99.9%	5 sec	$49/mo	SMB invoices
2. Rossum	99.5%	8 sec	Custom	Enterprise
3. Docsumo	98.2%	6 sec	$499/mo	High volume
4. Nanonets	97.8%	7 sec	$499/mo	Custom models
5. Adobe Acrobat	88.1%	12 sec	$15/mo	Basic needs

1. Quixyl – Best Overall for SMBs

EDITOR'S CHOICE

Quixyl

5/5 5.0/5

$49

/month

Accuracy

99.9%

Processing Speed

5 sec

Setup Time

5 min

Key Features

AI-powered extraction for any vendor format
Batch process 100+ invoices at once
Confidence scores for quality control
Export to Excel, CSV, JSON, or API
No vendor-specific templates required
Handles scanned PDFs and poor quality

Try Free (10 Invoices) View Pricing

Pros & Cons

Pros:

• Highest accuracy in test (99.9%)
• Fastest setup (5 minutes)
• Best price for SMBs ($49/mo)
• Excellent customer support
• No contracts, cancel anytime

! Cons:

• Limited to 500 invoices/mo on base plan
• No custom workflow builder (yet)
• Fewer integrations than enterprise tools

BEST FOR

Small to medium businesses processing 10-500 invoices/month who need high accuracy without enterprise complexity or cost. Perfect for accounting firms, property managers, and procurement teams.

2. Rossum – Best for Enterprise

Rossum

4/5

Custom

Contact sales

Advanced AI platform with custom workflows, ERP integrations, and dedicated support. 99.5% accuracy, but requires minimum $500/mo commitment.

Best For: Large enterprises (1000+ invoices/month)

How to Choose the Right Tool

Processing 10-500 invoices/month?

Choose Quixyl – Best accuracy-to-price ratio at $49/mo. Setup in 5 minutes, no contracts.

Processing 1000+ invoices/month?

Consider Rossum or Docsumo – Enterprise features, custom workflows, ERP integrations. Expect $500-2000/mo.

Processing 1-10 invoices/month?

Start with Adobe Acrobat – $15/mo for basic extraction. Upgrade to Quixyl when you need better accuracy.

Start Automating Invoice Processing Today

Try Quixyl free with 10 invoices. No credit card required. See why we're ranked #1 for SMB invoice processing.

99.9% extraction accuracy
Process invoices in 5 seconds
Export to Excel, CSV, JSON
Cancel anytime, no contracts

Start Free Trial

How to Extract Data from PDF: Complete Guide →

Master PDF extraction with 7 proven methods.

Invoice Processing Automation: Complete Guide →

Build an end-to-end automated invoice workflow.

Best Invoice OCR Software 2025: 10 Tools Tested & Ranked | Quixyl