Best Invoice OCR Software 2025: 10 Tools Tested & Ranked
We processed 500+ invoices through 10 OCR platforms to measure accuracy, speed, and ROI. Here's what we found.
TOP PICKS
- Best Overall: Quixyl – 99.9% accuracy, $49/mo, best for SMBs
- Best for Enterprise: Rossum – Custom pricing, advanced workflows
- Best Budget: Adobe Acrobat – $15/mo, basic extraction only
Testing Methodology
We tested each tool with 50 real invoices: 20 digital PDFs, 20 scanned documents (300 DPI), and 10 low-quality scans (150 DPI). We measured:
- Accuracy: Field extraction correctness (invoice #, date, total, line items)
- Speed: Average processing time per invoice
- Usability: Setup complexity, UI/UX, learning curve
- ROI: Cost vs time saved calculation
Comparison Table
| Tool | Accuracy | Speed | Price | Best For |
|---|---|---|---|---|
| 1. Quixyl | 99.9% | 5 sec | $49/mo | SMB invoices |
| 2. Rossum | 99.5% | 8 sec | Custom | Enterprise |
| 3. Docsumo | 98.2% | 6 sec | $499/mo | High volume |
| 4. Nanonets | 97.8% | 7 sec | $499/mo | Custom models |
| 5. Adobe Acrobat | 88.1% | 12 sec | $15/mo | Basic needs |
1. Quixyl – Best Overall for SMBs
Quixyl
Key Features
- ✓ AI-powered extraction for any vendor format
- ✓ Batch process 100+ invoices at once
- ✓ Confidence scores for quality control
- ✓ Export to Excel, CSV, JSON, or API
- ✓ No vendor-specific templates required
- ✓ Handles scanned PDFs and poor quality
Pros & Cons
✓ Pros:
- • Highest accuracy in test (99.9%)
- • Fastest setup (5 minutes)
- • Best price for SMBs ($49/mo)
- • Excellent customer support
- • No contracts, cancel anytime
! Cons:
- • Limited to 500 invoices/mo on base plan
- • No custom workflow builder (yet)
- • Fewer integrations than enterprise tools
BEST FOR
Small to medium businesses processing 10-500 invoices/month who need high accuracy without enterprise complexity or cost. Perfect for accounting firms, property managers, and procurement teams.
2. Rossum – Best for Enterprise
Rossum
★★★★☆Advanced AI platform with custom workflows, ERP integrations, and dedicated support. 99.5% accuracy, but requires minimum $500/mo commitment.
Best For: Large enterprises (1000+ invoices/month)
How to Choose the Right Tool
Processing 10-500 invoices/month?
Choose Quixyl – Best accuracy-to-price ratio at $49/mo. Setup in 5 minutes, no contracts.
Processing 1000+ invoices/month?
Consider Rossum or Docsumo – Enterprise features, custom workflows, ERP integrations. Expect $500-2000/mo.
Processing 1-10 invoices/month?
Start with Adobe Acrobat – $15/mo for basic extraction. Upgrade to Quixyl when you need better accuracy.
Start Automating Invoice Processing Today
Try Quixyl free with 10 invoices. No credit card required. See why we're ranked #1 for SMB invoice processing.
- ✓ 99.9% extraction accuracy
- ✓ Process invoices in 5 seconds
- ✓ Export to Excel, CSV, JSON
- ✓ Cancel anytime, no contracts