How accurate is your invoice data extraction?

Quixyl uses enterprise-grade document intelligence with confidence scoring on every extracted field. Each field is assigned a score from 0-100%, and fields below the confidence threshold are automatically flagged for human review - so errors are caught before they reach your accounting software. This is significantly more reliable than manual data entry.

Is my invoice data encrypted?

Yes. All extracted data is encrypted with AES-256-GCM (bank-grade encryption) before storage. Additionally, original files are never stored - they're processed and deleted immediately for maximum security. This dual-layer approach minimizes data breach risk.

Can I upload multiple invoices at once?

Yes! Our batch upload feature allows you to process 100+ documents simultaneously. The system includes smart recovery, so your progress is saved even if you close your browser. This is 70% faster than sequential uploads and perfect for month-end invoice processing.

What file formats do you support?

We support PDF, JPEG, PNG, TIFF, Excel (.xlsx), and Word (.docx). Our OCR works on scanned documents, photos from mobile devices, and digital files. Maximum file size: 20MB per file. Multi-page PDFs are fully supported with automatic page detection.

Is there a free trial?

Yes! We offer a 14-day free trial with no credit card required. You get full access to all features including batch upload, AI normalization, PII redaction, and API access. Cancel anytime during the trial with no charges. After the trial, choose from our flexible pricing plans starting at $29/month.

How Field Service Businesses Can Cut Admin Time with Invoice Automation

Field teams move fast. Office admin often does not. That gap causes billing delays and cash flow drag.

For field service companies, invoice automation is often less about finance transformation and more about stopping the office from becoming a bottleneck after every busy week.

Where admin overload starts

Work orders arrive in mixed formats
Receipts and supplier invoices are collected late
Office team re-enters data across multiple tools
Billing queues spike at week end

Common pain points by trade

Trade	Usual admin problem
HVAC	Quotes, job sheets, and supplier invoices are spread across several systems
Plumbing	Emergency jobs create paperwork gaps and delayed invoicing
Electrical	Testing certificates, parts, and labour references do not line up cleanly
Maintenance	High job volume means small admin delays pile up fast

5 workflow changes that save time

Standardize intake from technicians and suppliers
Auto-extract key billing fields
Route exceptions only, not every document
Use invoice templates with required references
Automate status updates for due and overdue invoices

What a better daily workflow looks like

Technician closes the job with required references attached
Supplier invoices and receipts flow into one intake queue
Key fields are extracted automatically
Only missing or uncertain details go to the office team
Invoice status updates are visible without chasing spreadsheets

KPI dashboard for owners

Admin hours spent per 100 jobs
Time from job completion to invoice sent
Invoice rejection rate due to missing info
Overdue total and average days late

Quick wins to prioritise first

require job reference and customer reference on every invoice
stop using personal inboxes for supplier documents
measure time from completed job to invoice sent
review exception reasons weekly and remove the biggest repeat issues

Outcome target

Cut admin work by 8 to 15 hours weekly in the first month.

Best fit business profile

This approach is especially useful for owner-led and operations-led field service companies that are growing but do not want to keep solving admin pressure by adding another coordinator every few months.